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Virtual Event Coordinator

We are currently in the middle of a covid-19 lockdown, and all real-life events have been cancelled or postponed.

Many of our clients are looking at pivoting to virtual events.

And that requires some new skills and in fact, a new role – that of the virtual event coordinator.

virtual coord

 She is 2 parts techie, 1 part designer, 1 part idea factory 

So, what does a Virtual Event Coordinator do?

Here is an outline…


  • Planning of virtual event according to client needs
  • Collection of pre-recorded material from speakers
  • Advice to speakers on setup and hardware, if presenting live
  • Collection of sponsor logos, URLs, etc

Design and Hosting

  • Design of splash screens for intro, interval, thank you, etc (sponsor logos)
  • Design of background for speakers
  • Design of online programme if needed
  • Secure hosting of pre-recorded content

Support and Moderation

  • Setup of Zoom, Twilio or other event platform
  • Creation of Lobby, Networking Area, Breakout rooms
  • Creation of intro tutorial on how to use the platform
  • Moderator to handle Q&A, polls, and provide online support
  • Monitor hashtags on social media during the event

Live Entertainment inserts

  • Music and Comedy intervals
  • MC
  • Real-time illustrator

Health and Wellbeing inserts

  • live stretch break
  • morning yoga class
  • motivational talk/video

Incentives to engage

  • Run competitions to win swag bags or other prizes
  • Sms and mail reminders about start of sessions

EXBO provides delegate registration, abstract management, e-posters and websites to conference organisers.

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